We are slowly getting used to the new normal where large gatherings have now been welcomed back. Weddings, concerts, corporate events, you name it; event management companies in Kenya have their hands full with all these social gatherings making a huge comeback. When it comes to finding the perfect event planning company in Kenya for your next corporate event, you want to make sure you hire a company that is reputable, has a good track record, and is affordable. In Kenya, there are many to choose from, but not all of them are created equal. To help you narrow down your search and find the best company for your needs, we will go through six important factors to consider before hiring an event planner. Plus, a list of the top six-event management companies in Kenya. Let us dive right in.
Factors to consider before hiring corporate event management companies in Kenya
Event planning and management companies are not that different. Most, if not all, of these companies, will not only do managing of the event but the planning as well. However, do not go into the selection process blindly. Hiring an event planning company in Kenya does not have to be a daunting task, but make sure you spend time sourcing the best event planners and screen them carefully. Outlined below are some steps to consider before hiring an event planner.
1. Determine the objective of your corporate event
Most people think that hiring an external event planner begins by determining the event’s budget, but the truth is that it’s more important to begin by defining why you want to hold an event in the first place. Before you reach out to an external or internal resource that will help you plan that event, you want to be in a position to share the important goals of the event. Answer your own relevant questions about who, what, where, when, why and how. There will be plenty of time to make adjustments.
2. Determine your reason for hiring an event planner
Once you’ve defined your objectives, a few clear ideas will begin to emerge about what theme and message you want to communicate at your event. But most importantly, what activities and services do you need the external resource to handle on your behalf? Will they help with selecting the venue? Will they build menus and make those recommendations? Are they helping with creating important communication items, such as invitations and other event materials? Do they need to source entertainment and speakers? Will they be needed on-site at the event? Will they handle event registration, etc? These are important questions to have figured out before you hire.
3. Estimate a budget
Based on your event objectives, it’s possible to create a general sense of how much it will cost for various elements of your program. This will vary based on the type of event you are hosting, and what it includes.Many people who organise an event for the first time often fall into the trap of wanting to plan a champagne event on a soft drink budget (no offence intended to related-themed events—we love those, too). And that’s why many people turn to their event planners for help.
4. Source a qualified event planner
Regardless of whether it’s a social event or a corporate meeting, generally speaking, the rules of hiring an event planner remain the same. You want to hire someone who has expertise in your type of event to ensure maximum success. If you’re trying to find the best event planner for your affair, it’s best to research someone who is experienced and holds a strong reputation within the community of event planners. Word of mouth provides an opportunity for easy sales for a planner wanting to find new clients, but peer reputation is very effective.
5. Meet your planners in person if possible
It’s not always possible to meet someone in person, especially if your program is out of town. However, depending on the budget and importance of your event, this is a very important step. And it’s a step that should be invested in prior to narrowing your selected planner. Keep in mind, that the most highly experienced planner may not always be the best hire. You will gain a sense of someone’s passion and professionalism when you build a rapport with someone and listen to their ideas. Hence, the importance of meeting in person.
6. Check references on your event planner(s)
It’s not good enough to go on your gut instinct, the advice of your friends, or even colleagues and coworkers. This is your event, and your name and your reputation will be associated with it. Of course, you will ask for the names of clients who have worked with the planner before. And you’re likely to get favorable contacts. But do more digging. Ask the event planner to talk about where they’ve held events before, and check those sources. Read information about their business and find your own references to check.
Top 5 event management companies in Kenya
Now that you know a few things to consider before hiring an event planner, here is a list of the event companies in Kenya, preferably in Nairobi that you should look to hire soon.
They are among the leading event management companies in Kenya that have a wealth of experience in organizing and managing all types of corporate events. From product launch events and conferences to media events and forums, GDC events have the expertise and resources to make your event a success. Additionally, GDC Events is known for its excellent customer service and attention to detail, so you can rest assured that your event will be in good hands. Email: [email protected] Phone: +254701850850
Visit their offices: 7th floor, Mitsumi Business Park, Westlands, Nairobi
2. Jambo Events
Jambo Events is another excellent choice. With over 10 years of experience, Jambo Events has a proven track record of success in organizing and managing all types of events. Jambo Events is a full-service event management company that can handle everything from event planning and coordination to on-site management and logistics in Kenya. Additionally, Jambo Events offers competitive pricing and discounts for large events, so you can save money while still getting the high-quality service you deserve.
3. Eventfully Yours
Eventfully Yours has a team of experienced and qualified event planners and coordinators who are dedicated to making your event a success. Additionally, Eventfully Yours offers a wide range of services, from event planning and coordination to on-site management and logistics. If you are looking for an event management company that can handle everything from start to finish, Eventfully Yours is a perfect choice.
4. Kenya Events Company
Kenya Events Company is a leading event management company in Kenya that offers a wide range of services to its clients. Kenya Events Company has a team of experienced event planners and coordinators who are dedicated to making your event a success. Additionally, Kenya Events Company offers competitive pricing and discounts for large events, so you can save money while still getting the high-quality service you deserve.
5. Perfect Parties Kenya
Perfect Parties Kenya has been operating in Kenya for over 10 years. Perfect Parties Kenya offers a wide range of services, from event planning and coordination to on-site management and logistics. Additionally, Perfect Parties Kenya offers competitive pricing and discounts for large events. So, you can save money while still getting the high-quality service you deserve.
There is no need to continue worrying about your upcoming event, not when this beneficial list of event management companies in Kenya can serve as the best guide to having a successful event. I would not miss out on this opportunity if I were you, contact GDC Events for your corporate event needs and desires at +254701850850 / +254721314242. Furthermore, you may shoot them an email via [email protected]